4. GENERAL BUSINESS

4.1 In the absence of Secretary the best way to contune to operate was discussed. It was discussed that answering Association telephone calls at home was a burden to families and would be an unattractive element of being the Secretary. MA suggested setting up a messaging service that would provide some information to a caller but also provide an opportunity for a caller to leave a message. The message bank would be checked regularly by the Office Bearers on a roaster system.

MA found that Telstra provide a suitable messaging service (Message Bank Virtual) and monthly cost was approximately $6 plus a cost everytime the service was accessed.

It was decided (Moved: M. Apperley Second: J. Sackett) to proceed with setting up the messaging service so that an alternative telephone number could be used on Association correspondence and to take the pressure of Louise Soames (outgoing Secretary).

ACTION 6: MA to contact Telstra to set-up Message Bank Virtual.

4.2 New Membership Category - The process of sending Membership Renewal papers for the period 2004-2005 revealed some problems with the Membership records. No records of Lifetime Membership status were on file and no record that Dr.Ellie Smith, a long serving and active supporter of the Association did not pay fees because of her professional service.

It was decided (Moved: J. Sackett Second: M. Spacavento) to create a new Membership category called "Professional Adviser" with $0 Membership fee.

This category is for active, professional supporters of PWS and the Association and it was decided (Moved: M. Apperley and Second: M. Spacavento) that inclusion into this category will require nomination and approval at a meeting of the PWS Association of NSW.

Georgina Loughnan is another person who could be placed into this category (Moved: M. Apperley Second: J. Sackett)

Although the professional Adviser Category has $0 fee, members would still be encouraged to make a Donation to the Association.

M. Spacavento to telephone Dr. Ellie Smith to advise her of the outcomes of this meeting and M. Apperley is to write on behalf of the Association to Ellie in response to her written note to J. Sackett.

ACTION 7: MA to write letter to Dr. Ellie Smith advising her of the incompleteness of the membership records that led to the misunderstanding and advising her of the new membership category.

4.3 Directory of Specialists - MA advised that progress on this had stalled. The meeting discussed that such directory was valuable and is still needed.

ACTION 8: MA to continue working on compiling the Directory based on input received almost 12 months ago..

4. CORRESPONDENCE

4.1 Dealt with in the Treasurers Report

Meeting Closed at 10:02 pm
6 September 2004

Minutes recorded by Miles Apperley

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